WORK PLAN BUDGET 2009

Zambia Association for Youths in Schools (ZAYS) is looking for partners and donors interested in our activities. Each major activity has a total cost. For the break down of the budget you can email on zayszambia@gmail.com or get our contacts on this same blog.

Activities US$

1. Identification and Engagement of Donors 1,250.00

2. Develop Directory / Date Base in Schools and

Advocacy 2,500.00

3. Government / Donor Support and signing MOU -

4. Develop IEC materials 12,500.00

5. Carry out Training needs Assessments for ZAYS 3,750.00

6. Design of operation system 2,500.00

7. Design of financial system of procedures 2,500.00

8. Purchase of assets 1,062,500.00

9. Design Training manuals for Peer Educators 2,500.00

10. Team building at Secretariat and Adoption of procedures 3,750.00

11. Training of key personnel on the Secretariat 19,500.00

12. Mobile clinics in rural areas 12,500.00

13. Training of 60 youths on HIV/AIDS awareness to the

Theatre groups in 3 rural areas/Districts in Lusaka Province 20,000.00

14. Community sensitization on prevention of malaria and

Mosquito nets distribution in rural areas. 15,000.00

15. Networking (Local and International) 2,500.00

16. Administration costs 1,040,000.00

17. Monitoring and Evaluation 12,500.00

18. Audit fees 5,000.00

TOTAL US$ 2,220,750.00

9. DESIGN OF TRAINING MANUALS FOR PEER EDUCATORS

It is expected that the activity of designing training manuals will be given to profession resource persons. Following the completion of development of operational manual and the accounting systems manual, it is expected that consultants who took the activities will have the capacity to develop the appropriate training materials to address the identified gaps as the result of the training needs assessment.

10. TEAM BUILDING AT SECRETARIAT AND ADOPTION OF FINANCIAL AND OPERATIONAL PROCEDURES

At this stage the recruitment exercise should have been concluded. This is a major workshop whose objective is to coordinate the whole program.

11. TRAINING OF KEY PERSONNEL IN ZAYS

This workshop will cover the materials that would have been developed during the designing of ZAYS training manuals as below:

a) Financial systems manual.

b) Operational system manual.

c) Advocacy manual.

d) Project proposal wring and processing.

12. MOBILE CLINICS IN RURAL AREAS

The Organisation will need the cooperation of the Ministry of Health and other Donors. The purpose of mobile clinics is to promote healthy care and reduce cases of diseases such as cholera, diarrhea, dysentery, TB and HIV/AIDS prevention and promotion of mobile counseling and testing.

13. TRAINING OF 60 YOUTHS ON HIV/AIDS AWARENESS TO THE THEATRE GROUPS IN RURAL AREAS

The Organisation will conduct training workshops for 60 youths from the rural districts of Lusaka. The training will equip the youth with knowledge in malaria, TB and HIV/AIDS this will enable them to dissemination information on HIV/AIDS, TB, Malaria etc through theatre. The workshop will take 3 days after which community sensitization on malaria alongside the distribution of insecticide treated mosquito nets

14. COMMUNITY SENSITIZATION ON PREVENTION ON MALARIA AND MOSQUITO NET DISTRIBUTION IN RURAL AREAS

The activity is aimed to reach out 20,500 people in Lusaka rural areas. Community sensitization on malaria will go alongside with the distribution of insecticide treated nets. The effects of these activities will be the reduction causes of malaria, TB, and increased knowledge on HIV/AIDS/STIs.

15. NETWORKING (LOCAL AND INTERNATIONAL)

This will involve the setting up and administration of a Website. The objectives of creating a website is not only disseminate and educate the public at large about ZAYS but also to engage the public to advertise on the site as a way of income generation for ZAYS

9. MONITORING OF EVALUATION

Monitoring and evaluation shall be carried out in all Communities every quarter to ensure quality, efficiency and implementation of projects are done at Provincial and District levels.

10. AUDIT FEES

The Organization will be audited once per year by a ZICA Registered Accountancy Firm and agree with the major Stakeholders either annually of as required by the Donor per project or program as under the MOU.

11. CONCLUSION

Zambia Association for Youths in Schools without an annual work plan and budget is of limited use. Without a work plan, and budget, it is not possible to assess the programmatic gaps, the mobilisation, allocation and disbursement of resources, the rate of utilization of resources and whether the resources are actually making an impact. The importance of this annual work plan in achieving the goals of the ZAYS cannot therefore, be over emphasized.

APPEAL

Zambia Association for Youths in Lusaka is appealing to local and international donors to fund any of its activities or the entire activities in order to achieve its goals and objectives.

Our Bankers are Barclays Bank

Mutaba Business Centre

Mutaba Branch

A/C No. 161144754